Introduction
Welcome to the Philip Stanley website (philipstanley.co.uk). We are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, or when you contact us via phone or email. By using our site or contacting us, you agree to the collection and use of information in accordance with this policy.
Data Controller
The data controller responsible for your personal data is Philip Stanley, with the registered business address:
Philip Stanley
3F1 Third Floor,
3 Hill Street, New Town,
Edinburgh,
EH2 3JP
For any privacy or data protection inquiries, please contact us at:
gdpr@ philipstanley.co.uk
Information We Collect
We collect and process the following types of information:
1. Personally Identifiable Information (PII):
- Name
- Contact details (email address, phone number)
- Identification numbers (e.g., National Insurance number, company registration number)
2. Sensitive Commercial Information:
- Financial and contractual information related to commercial disputes
- Information on parties which can include creditors and debtors
- Legal documentation and correspondence
How We Use Your Information
We use the information we collect in the following ways:
To provide and manage our services as a mediator and negotiator between parties in commercial disputes.
To communicate with you regarding your inquiries, disputes, or our services.
- To comply with legal obligations and regulatory requirements.
- To improve our services and website.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Contractual Necessity: To fulfill our contractual obligations to you.
- Legal Obligation: To comply with legal requirements and regulations.
- Legitimate Interests: For our legitimate business interests, such as providing and improving our services, provided these interests are not overridden by your rights.
Confidentiality
We are committed to ensuring the confidentiality of the personal data we collect and process. We take all reasonable steps to ensure that your information is treated securely and in accordance with this Privacy Policy. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.
Data Retention
We retain personal data for as long as necessary to fulfill the purposes for which it was collected and to comply with legal, regulatory, and business requirements. While the GDPR mandates that personal data should not be kept longer than necessary, certain legal obligations may require us to retain specific data for defined periods. For instance, data may be retained for compliance with tax laws, statutory requirements, or to support legal claims or disputes.
Our retention practices ensure compliance with both the GDPR and relevant UK legal obligations, including those set by HMRC and Revenue Scotland.
Your Rights
Under the GDPR, you have the following rights regarding your personal data:
1. Right to Access:
You have the right to request access to the personal data we hold about you (Subject Access Request).
2. Right to Rectification:
You have the right to request correction of any inaccurate or incomplete personal data.
3. Right to Erasure (Right to be Forgotten):
You have the right to request the deletion of your personal data, subject to certain conditions.
4. Right to Restriction of Processing:
You have the right to request the restriction of processing of your personal data under certain circumstances.
5. Right to Data Portability:
You have the right to request the transfer of your personal data to another data controller.
6. Right to Object:
You have the right to object to the processing of your personal data where we rely on legitimate interests as the legal basis for processing.
How to Exercise Your Rights
To exercise any of your rights, including making a Subject Access Request, please contact us at [email protected]. We will respond to your request within one month. If we need more time, we will inform you of the delay and the reasons for it.
Data Security
We implement appropriate technical and organisational measures to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction. However, please be aware that no security measures are perfect or impenetrable.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Philip Stanley
3F1 Third Floor,
3 Hill Street, New Town,
Edinburgh,
EH2 3JP
[email protected]
Thank you for trusting us with your personal information.